Kidsafe/Adult Registration
STYSA Rules require all adults over the age of 17 involved with Klein Soccer Club clear a background check prior to participation. The KidSafe Program was implemented in 2002 to provide parents with a measure of security regarding the adults to whom they are entrusting their children. Background checks are valid for two years; therefore, adults who registered and were cleared during the 2005-2006 Seasonal Year will not need to resubmit their information, but will need register with KSC as indicated below.
In 2006 – 2007, KSC will focus on registering adults who will serve as coaches and assistant coaches. KSC has contracted with e7 Sports to register our adult volunteers via a link on the KSC website, www/kleinsoccerclub.org. Paper forms will no longer be accepted.
The background check information is automatically sent to Backgroundchecks.com as part of the registration process when assigned to a team or, in the case of adult participants who are not assigned to teams such as Board Members or referees, the ‘conduct background’ indicator is manually set by our administrator.
KSC did not use user names and passwords previously, so all registrants should register as a new adult.
After entering the basic information on the initial entry screen the applicant will be asked if they have completed a background check within the past year. Note: The key phrase is “within the last year.” If the last submission was 2004-2005, the answer would be “No” while those having submitted in 2005-2006 would answer “Yes.”
If the person chooses ‘Yes’ to indicate they completed a background check in 2005-2006, the form changes and asks them to do one of two things:
- Enter their KidSafe ID number or
- Tell the system to search for their background check record based upon their name, DOB and gender entered in the prior fields
If the KidSafe ID Number is Entered:
If a person enters a KidSafe ID number, the system will verify that the number indeed does belong to that person by checking that the name, DOB and gender of the information entered in the form matches what is stored in the background check record. This is done to ensure that someone doesn’t attempt to use the KidSafe ID number that belongs to someone else. If the number entered doesn’t match the personal information on file associated with the number entered an error message will be displayed.
If the person’s data matches, a check is done to see if the existing background check record is valid or expired. If the existing background check is still valid a message is displayed stating that the background check is valid and a new application does not need to be submitted. If the existing background check record has expired, a message is displayed stating that it is expired and a new background check application needs to be submitted.
If the KidSafe ID Number is Not Known or Not Entered:
If the applicant leaves the KidSafe ID Number field blank and clicks on the Find Record button, the system will attempt to find all records matching that persons name, DOB and gender. If a match is found the system will verify if the existing background check is valid or expired. If the existing background check is still valid, a message is displayed stating that the background check is valid and a new application does not need to be submitted. If the existing background check record has expired, a message is displayed stating that it is expired and a new background check application needs to be submitted.
If a background check record cannot be located for the person, an error message is displayed advising them of such and to check their information or go ahead and submit to a background check.
If the person does not have a valid background check or it has expired they will be required to complete the questionnaire.
An adult should only register one time even though they may participate with more than one organization.
The plastic KidSafe Pass and the USYS Coaches ID Card have been combined into one document that will now be known as the Adult Participation Pass. This pass has been re-designed and will be printed by KSC once the participant has been cleared. Replacement passes will also be printed by KSC.
All coaches and assistant coaches must have their Adult Participation Passes with them while on the field on game day, but the passes do not have to be displayed on a lanyard worn around the neck.
We plan to print coach kidsafe passes about the 2nd week of the season. We have some software issues to work through first.
Gregg James
VP Operations